Exhibitor Deliverables

Companies sponsoring a mealtime are responsible for coordinating the meal and audio/video for your lunch presentation. Your menu is subject to approval. Please email Pat Brown, VP of Meetings. Please contact the following to coordinate the meal and AV:

Food and Beverage:
Grant Artero, Senior Event Manager
grant.artero@marriott.com
Office: 504-553-5531

Submitting Materials
A/V for Meal Presentation
Skip Sutton
Event Sales Manager
Encore
skip.suttonjr@encoreglobal.com

Submit all renderings, ads and designs to HFA’s Sponsor Dropbox or email Amy Wauhop with questions.

Do not send your art to New Orleans Marriott.

You may, however, work directly with the Marriott/FedEx for your own print needs outside of your sponsored package. If you have questions regarding submittal of ads and artwork for promotional items, contact Amy Wauhop.

On-Site FedEx Printing Services:

Michael Parker
Event Solutions Consultant, Sales
mparker@fedex.com
Office: 504-952-3556

NOTE: Inserts must be delivered to arrive April 13-April 15.

Companies sponsoring a conference bag insert are responsible for design and printing the inserts (see specs and requirements below), as well as shipping items to the conference location.

Please follow these Marriott-required instructions for labeling your boxes. See Marriott’s full shipping instructions and requirements.

Packaging Label Instructions:

New Orleans Marriott FedEx Office
Attn: (Exhibiting Company & Contact UNLESS bag inserts — Amy Wauhop/HFA SYM for bag inserts.)
555 Canal Street
New Orleans, LA, USA, 70130
(Name of Conference)
(Box Contents – BAG INSERTS, EXHIBIT MATERIALS, ETC.)
Box _____ of _____
(Exhibitor Contact Cell Number or 717-201-2135 for bag inserts)

For boxes going to HFA staff for conference bag inserts, please add the words ‘bag insert’ to the label or use the supplied shipping label on the next page. See sample label:

• Provide a high-quality, flattened file without layers, (200 dpi resolution), print-ready PDF.
• Create graphics to exact dimensions. If there are size limitations, please ensure proper proportions are accounted for when scaling graphics. Only scale files to a half, quarter or eighth of the original size and ensure original proportions are maintained.
• Crops marks are not needed and are not required for file submission. Please do not include as the removal process slows down production and additional fees may apply.
• Color-Matching Guidelines:
  • Please provide an accurate color proof print of artwork in support of the color matching process
  • If color critical Pantone values are required, please provide the specific swatches in the file.
  • If the file is a CMYK mix, with no Pantone values, color results may only be an approximate replication. FedEx Office will work to color match as closely as possible.
• Finishing Guidelines:
  • If contour cutting is required, a vector-based die-line needs to be provided within the file.
• File Submission Guidelines:
  • Please discuss your file submission deadline with your FedEx Office representative.
  • All files must be submitted no later than 5:00pm EST on deadline date.
  • Please submit files to usa5038@fedex.com with the following subject line:
  • ATTN REQUIRED: YOUR EVENT NAME, File Submission
  • Due to the potential large size of files, please work with your FedEx Office representative for alternative submission suggestions.
  • Late submissions require FedEx Office approval to ensure the original project due date/time can be honored. Upon confirmation, an additional charge in the amount of $4 per square foot may be assessed.

Note: FedEx Office does not edit for content nor review for spelling or grammatical errors. Please discuss any proofing requirements with your FedEx Office representative.