Sponsor and Exhibitor Deliverables

Please submit all renderings and ads to HFA’s Sponsor Dropbox.

Please work with your HFA representative or use HFA’s Sponsor Dropbox to submit sponsored designs. Do not send your art to JW Marriott. You may, however, work directly with JW Marriott/FedEx for your own print needs outside of your sponsored package.

Email Gabrielle Roth with any questions.

Companies sponsoring a mealtime are responsible for coordinating the meal and audio/video for your lunch presentation. Your menu is subject to approval. Email Pat Brown if you have any questions.

Food and Beverage:

Amy McNeely, Dual Senior Event Manager
amy.mcneely@whitelodging.com
Phone: 317.860.4942

A/V for Meal Presentation:

Brian Solomon, Director of Event Technology
Markey’s Rental & Staging
bsolomon@markeys.com
Office: 317.808.9970; Mobile: 317.716.4448

NOTE: Inserts must be delivered by April 4 and no later than April 8! Companies sponsoring a conference bag insert are responsible for design and printing the inserts (see specs and requirements below), as well as shipping items to the conference location. Please follow these FedEx-required instructions for labeling your boxes. (Also follow these instructions when sending your own booth items). For FedEx’s full shipping instructions and requirements, click here. {link to FedEx PDF)

Packaging Label Instructions:

(Guest Name)
(Guest Cell Number)
C/O FedEx Office at JW Marriott
701 W Washington St.
Indianapolis, IN 46204
(Name of Conference/Event)
BAG INSERT Box _____ of _____

For boxes going to HFA staff for conference bag inserts, add “bag insert” to the label.